What is NUS Scotland Conference?

NUS Scotland Conference is the sovereign policy-making body of NUS Scotland and is where delegates pass policy to decide the political direction of the organisation. Conference also elects the NUS Scotland President, Deputy President, Vice President (Communities), Asylum and Refugee Officer and eight Executive Representatives who form the Scottish Executive Committee (SEC).  Liberation and Sections Officers, who also sit on SEC, are elected at their respective conferences. Those who are elected at Conference are also held to account by NUS Scotland Conference.
 

Who do I contact with a query about NUS Scotland Conference?

For issues relating to the administration of conference, including registration, access needs, room bookings and stalls contact the NUS Events Team through events@nus.org.uk

For issues about delegate entitlement, reports and policy, amendments to NUS Scotland policy proposals contact the Chair of the Scottish Procedures Committee (SPC) through democracy@nus-scotland.org.uk

For issues about elections contact the Chief Returning Officer through democracy@nus-scotland.org.uk
 

How is delegate entitlement worked out?

Each students' association gets a number of delegates based on their number of part-time and full-time students.  

 

What is 'Fair Representation'?

At NUS UK National Conference 2014, delegates voted to change NUS' rules around delegations to Conference, meaning that all students' unions must send delegations that include at least 50% self-defining women (rounded down) as a way of ensuring that conference floor is representative of the student movement. For example, if you have a delegate entitlement of four, two of your delegates must self-define as women (if you have five, it would also be two as it's 50% rounded down). If you are a union with a delegate entitlement of one, then your place is open but if the delegate you send is not a self-defining woman then if you send an observer, this place must be taken by a self-defining woman.

Guidance about Fair Representation can be found here.

 

What time does NUS Scotland Conference begin?

The draft order paper will be available in the next few weeks.  Last year, NUS Scotland Conference began at 10:45, with registration opening at 09:15. Before the start of Conference, there will be a delegate training/refresher session so we advise delegations to arrive early in order to attend training as well.
 

What do I need on Conference floor to participate?

If a voting delegate, you should always have your voting card with you for the whole conference. This is known as your ‘credentials’ and is necessary for taking part in voting. If you lose this please go to the Scottish Procedures Committee table.  You will be issued with ballot papers for the elections and you should keep these with you at all times as they cannot be reissued.
 

What documents do I need?

Delegates can access all conference documents via the NUS Events app.  Delegates will be able to have a printed copy of the conference documents on request.

 

How do I vote?

For policy, you’ll be asked to raise your voting card in the air. If the need arises for a counted vote then the Chair will explain exactly what you need to do.

For elections, you'll be asked to cast your ballot paper showing your voting card. You will not be able to vote on behalf of anyone else.

 

Will there by any WiFi?

There is free WiFi throughout the venue. You can access all digital copies of the Conference documents on the Conference website or via the Conference app. Please keep your devices on silent whilst on the conference floor.
 

Will there be a Prayer/Quiet Room

Yes, the room allocation will be on the Conference app and it will be signposted within the building, or you can ask for details at registration when you arrive.
 

What meals are included?

Day 1: tea and coffee at registration, buffet lunch, mid-afternoon tea and coffee, Conference dinner (followed by NUS Scotland Awards Ceremony and a ceilidh)

Day 2: breakfast, buffet lunch, mid-afternoon tea and coffee

Delegates will be asked to enter any dietary requirements during the registration process, and at Conference they should make themselves known to hotel staff to ensure their needs are met.

 

Who will be at the Conference?

  • The Scottish Procedures Committee (SPC) are responsible for the smooth running of conference procedures and sit to the front of the stage on the right hand side). Speak to them about any items on the order paper (except elections).
  • The Chief Returning Officer (CRO) and their deputies are responsible for the smooth running of the NUS Scotland elections.
  • The Chair is the member of SPC guiding delegates and observers through discussion on motions, reports and other agenda items and will sit on the stage.
  • Scottish Executive Committee (SEC) will be in attendance and are responsible for implementing the decisions set by Conference. 
  • Delegates are members of conference with voting and speaking rights. 
  • Observers are members of conference with some speaking but no voting rights. 
  • Visitors are individuals who have been given access to conference but do not have speaking or voting rights. They will be seated at the back of Conference floor.
  • Enablers are individuals who support disabled delegates to participate at conference. They are not to influence voting decisions made by the delegate, nor personally take part in any political activity at conference.
  • NUS Staff carry out the administration, practical logistics of conference and aim to ensure you have a positive experience. They are not responsible for the political decisions made by NUS Scotland and their conduct, and the conduct of conference attendees towards them, is covered by the Staff Protocol.